An alternative to letting iconik email out a unique link to each recipient in a share is to use the Copy Link functionality.
Please note that there is a limit of 5000 assets in an individual share link
Roles
These are the roles that are needed:
- can read assets
- can search
- can read shares
- can write shares
Downsides of Sharable link
There is a downside of this way of generating a sharable link in how it can be shared out.
When a sharable link is created, only one link is created per “Share”. This can then be distributed however you want the link to be sent to the recipients, but iconik cannot track which recipient link gets sent to or whether that person then forwards it on to more people. Another limitation with the one common link is that the Review & Approval flow cannot be used since it is not possible to see who approved within the share.
The worst case would be a well-intentioned generation of a link for an unreleased piece of sensitive content that accidentally gets posted on social media and becomes viral, receiving millions of views. iconik will track how many times the link is accessed, but we have no idea who did the posting or who the users viewing the media are unless they want to add comments on the media.
The standard share creation sends a unique link to each recipient for each share, so we can track and report how many times that link is accessed. The link can also be revoked as needed.
Copying a Sharable link
To copy a sharable link:
- Follow the guide on how to create a create playlist share or a create collection share.
- Instead of entering email addresses or choosing users, click “Copy Link” in the bottom right of the modal.