Review and Approve Overview Review and Approve Overview
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Review and Approve Overview

Review

Overview

Review and Approve allows you to send a secure link of an asset to others to ask them to review the asset.

This review could come back in the form of comments made into iconik, or actually setting Approval Status on the asset, or you could manually follow up with the reviewers.

Furthermore Iconik allows for Real-time Review Sessions which enables frame-accurate creative collaboration where everyone in a session sees the same frame at the same time.

The reviewers could be other users of iconik or they could be external customers. External customers will each get a unique secure trackable link to view the asset.

You can also define if all the reviewers need to approve an asset before it’s considered Approved.

Roles

These are all the roles that are related to Review and Approvals:

  • can read shares
  • can write shares
  • can delete object shares
  • can manage shares
  • can delete approval request
  • can write approval request
  • can read approval request
  • can approve without request
  • can write approval status
  • can delete approval status

Approval Statuses

To track whether an Asset has approval or not, we allow setting approval status on the Asset. These are the status:

  • thumb_up_filled.png Approved: A user or reviewer sets the status to Approved.
  • thumb_down_filled.png Rejected: A user or reviewer sets the status to Rejected.
  • thumb_mixed_filled.png Mixed: Two or more users set to conflicting approval status.

Before these status can be set a review has to be made on the asset. These have the following status:

  • Request Approval - To start of a review of the asset.

The status of the review also changes the color of Review/Approve button.

Common Workflow

A common workflow is listed below:

  1. User A uploads a new asset.
  2. User A requests a review of the asset to a couple of reviewers.
  3. The reviewers get an email to the review.
  4. They click the link in the email to view the asset.
  5. They comment and mark whether they Approve or Reject the asset.
  6. User A get notified that a comment has been made, or an approval set.
  7. User A visits the asset that they have been notified on.
  8. If the asset is marked Approved there is no further work to be done.
  9. If the asset needs changes, they change the asset and upload to a new asset.

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