Users or User Accounts on the System can be Grouped in to Groups (legacy) or Teams and Role Groups. The user entity should map one-to-one with the People that are accessing iconik - everyone should have their own account. This helps with auditing, security and privacy.
User Types
There are four main types of user in iconik
- Power Users: Users with enhanced and possibly system administration privileges.
- Standard Users: Users with full access to all available functionality in the system, excluding system administration.
- Browse-only Users: Users who are restricted to read-only and download access, as well as being able to participate in review and approve workflows, including commenting on assets and approving or rejecting.
- Non-paid Users: Users with no user accounts can still access assets that are shared with them with a unique URL or through the process of review & approve. Non-paid users can upload to a shared collection if this functionality has been enabled for the share. Non-paid users are free of charge.
| Power Users | Standard Users | Browse-only | Non-paid Users | |
|---|---|---|---|---|
| View Shared Assets | ✓ | ✓ | ✓ | ✓ |
| View Shared Collections | ✓ | ✓ | ✓ | ✓ |
| Participate in Review and Approve | ✓ | ✓ | ✓ | ✓ |
| Time-based Commenting | ✓ | ✓ | ✓ | ✓ (shared assets only) |
| Download | ✓ | ✓ | ✓ | ✓ (if enabled) |
| Upload / Ingest | ✓ | ✓ | ✓ (if enabled) | |
| Browse Assets | ✓ | ✓ | ✓ | |
| Search | ✓ | ✓ | ✓ | |
| Collections | ✓ | ✓ | ✓ | |
| Jobs Overview | ✓ | ✓ | ||
| Edit Metadata | ✓ | ✓ | ||
| Delete Assets | ✓ | ✓ | ||
| Delete Collections | ✓ | ✓ | ||
| ACL Management | ✓ | ✓ | ||
| Initiate & Manage Review and Approve | ✓ | ✓ | ||
| Initiate Video and Image Analysis | ✓ | ✓ | ||
| Recycle Bin Management | ✓ | ✓ | ||
| Adobe CC Workflows | ✓ | ✓ | ||
| Administrate Billing | ✓ | |||
| Administrative Tasks | ✓ |
Individual functionality can be enabled and disabled using roles on their user group
User Attributes
Each user has the following attributes:
- ID: a unique ID number.
- Settings: for storing settings unique to the user.
- First Name & Last Name
- Description
- User Group Membership.
- User Avatar: A Link for displaying an avatar throughout iconik.
- Status: Active, InActive or Blocked.
- Owner: Power users can be upgraded to Domain Owners, giving them full access to the entire Domain.
For a full list of the attributes please visit the API Documentation.
Users membership to System Domains.
Every user has to belong to at least one System Domain, but they can also belong to more than one system domain if needed.
When a user is in more than one system domain (with the same email address), they will get a unique UserID for each domain that they are a member of.
Domain Owner users
Domain Owners are special power users who have access to everything in iconik. They automatically get all roles applied and their admin level overrides all Access Control so they can change everything in your domain. Typically very few users should be an admin on your account when using iconik.
Status
A user can have one of three statuses on them:
- Active: They are allowed to login to iconik
- InActive: They are not allowed to login to iconik
- Blocked: They are blocked from access iconik. This is the same a InActive in functionality, but you may wish to flag a user as being blocked from logging in.