*Please note! This article is specific to trial domains created after October 7th, 2025. If your domain was created prior to this date or if you're working directly with our sales team, please see our article on Groups.
Within Iconik, Teams help you organize users into groups and easily manage access to assets and areas of the platform. Whether you're working with different departments, external collaborators, or project-based groups, Teams give you flexible control over who sees what.
On every entity within your domain you’ll have the option to update the specific ACL (access control list) for that entity to include specific users or teams.
What Are Teams?
Teams are groups of users you can create to:
- Organize your users based on roles, departments, projects, or clients.
- Grant access to specific areas of the product or collections and assets.
Each user can be a member of multiple teams – there’s no limit to how many.
How to Create Teams
- When you first create your domain, you’ll be asked to enter the name of your Team during onboarding. This will act as your first Team.
- You can create a Team at any time by navigating to the Teams page and selecting Create New Team.
- Teams can be created during the user invite process by typing a new Team name into the primary or additional teams fields.
- *Note: the team will only be created upon sending the invitation.
Primary Teams
Every user has one Primary Team, which plays a special role:
- When a user uploads an asset, or sets up a storage that then begins uploading assets, the Primary Team determines the default access settings that are set on the ACL for the asset.
- Think of it as the "home base" for that user – any new assets they upload will automatically be available to any members of their Primary Team.
- You can manage the Primary Team of a user in multiple ways:
- When you invite a new user to your domain you’ll assign a Primary Team
- By selecting a specific user on the User’s page and making the changes via their profile page
- By selecting a specific Team from the Teams page and using the User management section on the left. The kebab menu will allow you to update a member’s primary team.
Additional Teams
Users can be part of other teams beyond their Primary Team. These are called Additional Teams. They allow for:
- Expanding visibility and collaboration on assets beyond the user’s Primary Team.
- More flexible workflows across larger or more complex organizations.
Access to an asset can be extended to one or more Additional Teams, depending on your needs.
Example Workflow
- You create a team called Production and another called Design
- You add your users to the appropriate teams.
- Jane is a member of both the Production and Design teams, but her Primary Team is Production.
- When Jane uploads a file, it’s automatically available to all members of the Production team because Production is automatically applied to the asset ACL.
- Members of Design team will not see any assets Jane creates unless Design is added to the specific asset ACL, either manually or with an ACL Template.
- Because Jane is also a member of Design, she’ll see any assets created by the Design team.
Why Use Teams?
- Simplify permissions: No need to set access one user at a time.
- Scale collaboration: As your organization grows, the number of teams can grow with it.
- Secure assets: Ensure the right people have the right access.
Next Steps
- Team Management
- Setting Access Controls with Teams
- Team level Settings
Still have questions? Contact our Support Team.