Using Custom Actions Using Custom Actions
  1. iconik
  2. Admin
  3. Custom Actions

Using Custom Actions

Custom Actions

Custom Actions allow you to extend Iconik’s functionality by connecting it to external systems or internal tools.

A Custom Action can trigger a workflow in another platform, run a script, or prompt users to fill in a metadata form, all directly from within Iconik.

Custom Actions can be triggered from the Asset, Collection, as well as from the Search, or Automation Engine.

Once triggered, the Custom Action is sent through the Iconik system to the configured endpoint or external platform.

Roles

To create and manage Custom Actions, your user role must include the following permissions:

  • owner
  • can delete custom actions
  • can read custom actions
  • can write custom actions

Triggering Custom Actions

From the Asset or Collection page

  1. Open the Asset or Collection page.
  2. Click the gear icon in the upper-right corner.
  3. Custom Actions that match the current context will appear in the dropdown list.
  4. Select the Custom Action you want to trigger.
  5. If a metadata view is linked to the Custom Action, complete the metadata view that appears and click SUBMIT.

From the Search page

  1. Go to the Search page.
  2. Right-click the asset or collection you want to trigger.
  3. Context-appropriate Custom Actions will appear in the dropdown list.
  4. Click on the Custom Action to trigger it.
  5. If a metadata view is linked to the Custom Action, complete the metadata view that appears and click SUBMIT.

From a share

  1. Open up a collection share or single asset share.
  2. Open the ⋮ (three-dot) menu — located either at the top of the collection share, on the cards in the gallery view or beside the asset title in the player view.
  3. Select Custom Actions from the dropdown.
  4. Click to trigger the desired Custom Action.

Note: From a share, open-type Custom Actions are supported. Post-type Custom Actions will follow.

Custom Actions 2.jpg

Bulk triggering

You can trigger Custom Actions for multiple assets or entities at once.

  1. Go to the Search page.
  2. Select multiple entities.
  3. Right-click one of the selected items.
  4. Custom Actions that support Bulk context will appear in the dropdown list.
  5. Select the desired Custom Action.
  6. If a metadata view is linked to the Custom Action, complete the metadata view that appears and click SUBMIT.

💡 Bulk actions are useful for applying metadata, launching batch exports, or syncing large sets of assets with external systems.

From the Automation Engine

You can also trigger Custom Actions automatically as part of an automation workflow.

  1. 1. Go to Admin → Automations.
  2. Create or edit an automation.
  3. Under Actions, select Custom Action.
  4. Choose from your available Custom Actions.
  5. When the automation is triggered by an event (e.g., asset uploaded, metadata updated), Iconik will call the Custom Action’s configured endpoint to perform the defined task.

Summary

Custom Actions provide a flexible way to connect Iconik to your wider ecosystem, whether through manual triggers or automated workflows.

Use them to:

  • Integrate Iconik with third-party automation platforms
  • Execute internal scripts or webhooks
  • Collect or update metadata dynamically
  • Simplify review, delivery, and archival workflows