Saved Search Saved Search
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Saved Search

General

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Saving Search

This function allows you to save filters and search parameters to be easily recalled again. As iconik saves the search, and not the results, the results may change between each search if other assets would be linked to the search the other time.

Roles

These are the roles that are needed:

  • asset
  • search

Once you have performed your search:

  1. Open the Saved Search panel by selecting saved_search.png on the left hand navigation bar.
  2. Select the + New option
  3. Enter the name of your Saved Search, decide whether to favorite it, and select Create
  1. Open the saved searches panel saved_search.png from the search page.
  2. Click on the name of the saved search.
  3. It will update the search and it will also update the filters panel.

You can also filter your saved search view using the “Search” field above the saved search list to more easily find the search you are looking for.

You can also view any favorited Saved Searches on your Dashboard if the specific widget is enabled.

  1. Open the saved searches panel saved_search.png from the search page.
  2. If you had filters, open the filters panel.
  3. Click on the saved search your wish to edit.
  4. Update the filters or search query.
  5. In the search panel, hover over the row that contains the saved search you wish to update.
  6. Press the update icon.
  7. Confirm that you wish to update your search.
  1. Open the saved search panel saved_search.png from the search page.
  2. Hover over the row of the saved search that you wish to rename.
  3. Next to the name an edit button will appear.
  4. Click on the edit button and type in the new name.
  5. Press the update icon.

Favoriting a saved search

  1. Select the heart icon beside the name of any previously saved search

*Note: favorited saved searches will not appear in your favorites page but will be visually distinguishable within the saved search panel. You will see them in a widget on your Dashboard if that widget is enabled.

Sharing saved searches.

Saved searches can have Access Control Lists applied to them to define which users and Groups (legacy) or Teams have what kind of access. This allows you to create saved searches that others can use and potentially edit, or to keep the saved search private.

  1. Open the saved searches panel saved_search.png from the search page.
  2. Hover over the row of the saved search that you wish to set an ACLs on.
  3. A dialog opens which allows to select users and Groups (legacy) or Teams.
  4. It shows at the top a form for setting a new ACL and at the bottom what ACLs are currently set.
  5. Set the Permission that these users are allowed.
  6. Click SUBMIT

You can read more about Access Control Lists here.

Quick Tip

If you don’t want the results to change, and just want to store a fixed collection of assets, try using the collections functionality instead.

Learn more